My School Music's Privacy Statement

Contents

• Data Collection
• Data Security
• Data Use
• Data Disclosure
• Data Retention and Destruction
• Changes to These Privacy Undertakings

Data Collection

My School Music undertakes to collect Your Data by means that are: fair, legal and transparent.

My School Music administration system collects information about students on behalf of the school music program registered with My School Music. My School Music acts as an agent in collecting student information for the School Music Program and produces a variety of reports and notification for the School. The Personal Information we collect on the site includes first name, last name, parent / guardian name, email address, mailing address, birth date, class, instrument, ensemble, medical information (e.g. allergies, doctor name, etc.), and any information the school music program may choose to collect.

All interaction on the My School Music administration system is logged to a log file. Information logged includes: Date and time, administrator’s login name, IP address, action performed, record affected by this action.

Data Security

My School Music stores your personal information in a Microsoft's SQL Server Database, which supports industry standard security. The Database server is hosted by Superb Internet in one of their SSAE 16 Audited World-class Data Centres. The Server is owned and maintained by My School Music. No other 3rd parties have access to the server.

The My School Music administration system and student registration site utilizes an industry-standard Secure Sockets Layer (SSL) technology to transmit your information through an encrypted channel between your internet browser and our server.

Personal Information is protected by a password that school administrators choose. School administrators should assure that the password selection is not obvious (name, address, etc.) and should change it periodically.

Data Use

Use refers to the application of Your Data by any part of My School Music, or any staff-member or contractor of My School Music in the course of their work.

My School Music undertakes to use Your Data only for:

• the purposes for which it was collected
• such other purposes as are subsequently agreed between My School Music and You
• such additional purposes as may be required by law. In these circumstances, My School Music will take any reasonable steps available to it to communicate to You that the use has occurred, unless it is precluded from doing so by law

Data Retention and Destruction

Subject to the qualifications immediately below, My School Music undertakes:

• to retain Your Data only as long as your account is active with My School Music
• to destroy Your Data within 7 days of terminating your account with My School Music, and to do so in such a manner that Your Data is not subsequently capable of being recovered.

This undertaking is qualified as follows:

• Your Data may be retained in My School Music's logs, backups and audit trails within short-term retention cycles that are devised to protect the company's operations. In such cases, Your Data will be destroyed in accordance with those cycles
• Your Data may be retained beyond the expiry of its purpose if it is authorised by law (in particular to protect My School Music's interests, e.g. if it believes on reasonable grounds that You have failed to fulfil your undertakings to My School Music or have committed a breach of the criminal law). In these circumstances, My School Music will only retain Your Data while that situation is current, and will then destroy Your Data.

Changes to These Privacy Undertakings

My School Music reserves the right to modify or amend this Privacy Policy at any time and for any reason. If there are material changes to this policy, My School Music will post a prominent notice on the My School Music administration system prior to implementing the change. The amended Terms shall automatically become effective immediately after they are posted. Your continued use of the site after the posting of the amended Terms on the Site constitutes your affirmative: (a) acknowledgement of the terms and its modifications; and (b) agreement to abide and be bound by the terms, as amended. If you have additional questions about this Policy, please contact info@myschoolmusic.com.au.